CSCT BOD - Job Descriptions

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CSCT President
 
Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on odd numbered years

 

Board Meetings

  • Attend all Board of Directors meetings, including email and Go To Meetings
  • Communicate meeting time, dates and location to the Board of Directors and Officers of the Board
  • Prepare and distribute a draft agenda 2 weeks prior to board meetings
  • Distribute final agenda 1 week prior to board meetings
  • Chair all the Board of Directors meetings
  • The president has a vote and is also the tiebreaker vote in case of a tie
  • Will be required to meet with Executive Secretary and Vice President following board meetings to review current minutes

 

AGM Duties/ CCC duties

  • Chair the AGM and Special meeting
  • Prepare and send the Agenda, Notice of meeting, President’s letter and Proxy to the webmaster to post on website (refer to templates)
  • Represent CSCT at the Opening Ceremonies of the Cardiovascular Congress
  • Present Presidents report
  • Will be required to meet with Executive Secretary following annual general meetings to review current minutes
  •  

General Duties

  • Member of the CSCT executive
  • Member of the CSCT Strategic Planning Committee
  • Member of Remuneration Committee 
  • Communicate with the CSCT Medical Advisory Committee as needed
  • Communicate with Post-secondary Cardiology programs as needed
  • Review all expenditures with the Treasurer
  • Co-Sign expense form and cheques with Treasurer
  • Oversee any disciplinary action as needed
  • Correspond with legal counsel as directed by the Board of Directors and/or Executive
  • Prepare President’s letters to be included with membership cards (refer to template)
  • Co-Sign CSCT registration certificates with Education Director
  • Prepare President’s letter to be included with registration certificate (refer to template)
  • Prepare President’s report for the Atrium
  • Sign By-Laws and any other documents requiring the signature of an Officer of the Society
  • Maintain list of all committees, including the chair and members.  Submit list to Webmaster as needed.
  • Respond to any correspondence
CSCT President
CSCT Vice President
 
Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on odd numbered years
 

Board of Directors meetings:

  • Attend all Board of Directors meetings, including email and Go To Meetings Assumes the duties of the President in their absence or inability to act
  • Will be required to meet with President and Executive Secretary following board meetings to review current minutes

 

Annual General Meeting/Special Meetings:

  • Assumes the duties of the President in their absence or inability to act
  • Will be required to meet with Executive Secretary following board meetings to review current minutes

 

General Duties:

  • Assumes the duties of the President in their absence or inability to act
  • Member of the CSCT executive
  • Member of the CSCT Policy committee
  • Member of the CSCT Bylaws committee
  • Member of the CSCT Strategic Planning Committee
  • Assumes the role of CSCT president on the approval of the Board of Directors at the end of the CSCT president’s 2 year term
  • Attends the Medical Advisory Committee meetings
CSCT Treasurer
 
Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on even numbered years.

 

Board of Directors Meetings:

Attend all Board of Directors Meetings

February Board Meeting

  • Present financial report
  • Present the CSCT financial statements from the Canadian Cardiovascular Congress at the February Board meeting

June Board Meeting

  • Present the draft audited financial statements at the June Board meeting
  • Present draft CSCT budget for upcoming operating year

October Board Meeting

  • Present financial report
  • Annual General Meeting
  • Present audited financial statements
  • Present CSCT budget

 

End of Fiscal Year (March 31st)

  • Submit approved minutes to the Auditors
  • Meet with Auditors to submit:
  • All financial records including all original expensive forms, receipts, invoice, deposits and ledgers, Approved minutes, Registrars report, Provincial exam invoices
  • Prepare a draft CSCT budget

 

General Duties

  • Member of the CSCT Executive
  • Member of the Strategic Planning Committee
  • Member of Remuneration Committee 
  • Verify all invoices
  • Submit all expenditures to the CSCT President for approval and signature
  • All expenditures must have original expense forms and receipts with the exception of per diems
  • Co-Sign expense form and cheques with President
  • Pay approved invoices and expenditures
  • Maintain a ledger of all cheques written
  • Maintain a record of cheques deposited
  • Deposit cheques in a timely fashion
  • Submit all original expense forms, receipts, invoice, ledgers, and bank deposits to the bookkeeper in a timely fashion
  • Submit names of all members who receive loss of wages from the CSCT to the bookkeeper
CSCT Secretary

 

Appointed at a post-AGM meeting for a term of two (2) years on odd numbered years.

 

Board Meetings:
  • Attend all Board of Directors meetings
  • Record minutes from all CSCT Board meetings
  • Send draft copies within 2 weeks to the Board of Directors and anyone else who was in attendance
  • Revise minutes based on amendments submitted
  • Send email copies to all parties who attend the meeting
  • Record minutes of all email meetings & motions
  • Will be required to meet with CSCT President and/or Vice President following board meetings to review current minutes

 

AGM:
  • Attend AGM
  • Read previous AGM minutes
  • Record minutes of the AGM
  • Will be required to meet with CSCT President and/or Vice President following the AGM to review current minutes
  • Send draft copy of AGM minutes within 2 weeks to the Board of Directors
  • Send draft copy of AGM minutes to Webmaster
 
General duties:
  • Receive CSCT mail and distribute as needed
  • Keep CSCT equipment list, update as needed
  • Send hard signed copies of minutes to lawyer
  • Send final copies of minutes to Webmaster
  • Update and send to Webmaster a list of Directors and PECs
  • Liaison with Webmaster on behalf of CSCT
CSCT Education Director

 

Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on even numbered years

 

Board of Directors meetings

Attend all Board of Directors Meetings; as applicable

  • Submit a written Education Report 
  • Present a written Exam Committee Report, when applicable
  • Address any Education/Exam issues brought forward

 

Annual General Meeting/Special Meetings

  • Present Education Report
  • Address any Education related questions from Members attending

 

Chair CSCT Exam Committee

  • Provide agenda for meetings when required
  •  

General Duties

  • Member of the CSCT Executive
  • Correspond with Foreign Exam Candidates as required
  • Processes Foreign Exam Candidate applications
  • Respond to all correspondence in a timely fashion
  • Liaison between CSCT BOD and PECs
  • Liaison between CSCT BOD  and Exam Committee
  • Member of the CSCT Exam Committee
  • Member of the NOCP Committee
  • Member of Strategic Planning Committee
  • Member of other CSCT Committees; as needed
  • Communicate with Post-Secondary Cardiology Technology Programs; as required
  •  
CSCT Registrar
Appointed at a Post-Annual General Meeting by the Board of Directors for a term of two (2) years on odd numbered years.

 

Board of Directors Meetings:

  • Attend the October Board of Directors Meetings and any other board meetings as required
  • Review per capita with CSCT Treasurer prior to preparing registrar’s report
  • Submit a PDF registrar’s report for the February, June and October Board of Directors meetings (refer to template) to Executive Secretary 10 days prior to the meeting 

 

Annual General Meeting:

  • Provide a list of CSCT members
  • Submit a PDF registrar’s report (refer to template) to the Webmaster 1 month prior
  • Receive and validate proxies
  • Return validated proxy number back to proxy holder
  • Present a Quorum Report
  • Review per capita with CSCT Treasurer prior to preparing registrar’s report
  • Present registrar’s report at the AGM
  •  

General duties:

  • Creates new members profile in database and generate a CSCT number
  • Inform provincial registrars of their new CSCT members
  • Maintain the CSCT database registry of all members
  • Review per capita with CSCT Treasurer prior to sending yearly membership cards
  • Prepare and ensure mail out of CSCT membership cards
  • Prepare and mail CSCT Certificates
  • Provide current list of CSCT members to congress
  • Submit a registrar’s report for the Atrium newsletter
  • Submit a year end registrar’s report to the auditors 
CSCT Director - British Columbia

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Alberta

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Saskatchewan

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Manitoba

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Ontario

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - New Brunswick

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Nova Scotia

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Newfoundland

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT