CSCT BOD - Job Descriptions

You are here

CSCT President

Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on odd numbered years

 

Board Meetings

Attend all Board of Directors meetings, including email and Go To Meetings
Communicate meeting time, dates and location to the Board of Directors and Officers of the Board
Prepare and distribute a draft agenda 2 weeks prior to board meetings
Distribute final agenda 1 week prior to board meetings
Chair all the Board of Directors meetings
The president has a vote and is also the tiebreaker vote in case of a tie
Will be required to meet with Executive Secretary and Vice President following board meetings to review current minutes

 

AGM Duties/ CCC duties

Chair the AGM and Special meeting
Prepare and send the Agenda, Notice of meeting, President’s letter and Proxy to the webmaster to post on website (refer to templates)
Represent CSCT at the Opening Ceremonies of the Cardiovascular Congress
Present Presidents report
Will be required to meet with Executive Secretary following annual general meetings to review current minutes

General Duties

Member of the CSCT executive
Member of the CSCT Strategic Planning Committee
Member of Remuneration Committee 
Communicate with the CSCT Medical Advisory Committee as needed
Communicate with Post-secondary Cardiology programs as needed
Review all expenditures with the Treasurer
Co-Sign expense form and cheques with Treasurer
Oversee any disciplinary action as needed
Correspond with legal counsel as directed by the Board of Directors and/or Executive
Prepare President’s letters to be included with membership cards (refer to template)
Co-Sign CSCT registration certificates with Education Director
Prepare President’s letter to be included with registration certificate (refer to template)
Prepare President’s report for the Atrium
Sign By-Laws and any other documents requiring the signature of an Officer of the Society
Maintain list of all committees, including the chair and members.  Submit list to Webmaster as needed.
Respond to any correspondence

CSCT Vice President
 
Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on odd numbered years
 

Board of Directors meetings:

  • Attend all Board of Directors meetings, including email and Go To Meetings Assumes the duties of the President in their absence or inability to act
  • Will be required to meet with President and Executive Secretary following board meetings to review current minutes

 

Annual General Meeting/Special Meetings:

  • Assumes the duties of the President in their absence or inability to act
  • Will be required to meet with Executive Secretary following board meetings to review current minutes

 

General Duties:

  • Assumes the duties of the President in their absence or inability to act
  • Member of the CSCT executive
  • Member of the CSCT Policy committee
  • Member of the CSCT Bylaws committee
  • Member of the CSCT Strategic Planning Committee
  • Assumes the role of CSCT president on the approval of the Board of Directors at the end of the CSCT president’s 2 year term
  • Attends the Medical Advisory Committee meetings
CSCT Treasurer
 
Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on even numbered years.

 

Board of Directors Meetings:

Attend all Board of Directors Meetings

February Board Meeting

  • Present financial report
  • Present the CSCT financial statements from the Canadian Cardiovascular Congress at the February Board meeting

June Board Meeting

  • Present the draft audited financial statements at the June Board meeting
  • Present draft CSCT budget for upcoming operating year

October Board Meeting

  • Present financial report
  • Annual General Meeting
  • Present audited financial statements
  • Present CSCT budget

 

End of Fiscal Year (March 31st)

  • Submit approved minutes to the Auditors
  • Meet with Auditors to submit:
  • All financial records including all original expensive forms, receipts, invoice, deposits and ledgers, Approved minutes, Registrars report, Provincial exam invoices
  • Prepare a draft CSCT budget

 

General Duties

  • Member of the CSCT Executive
  • Member of the Strategic Planning Committee
  • Member of Remuneration Committee 
  • Verify all invoices
  • Submit all expenditures to the CSCT President for approval and signature
  • All expenditures must have original expense forms and receipts with the exception of per diems
  • Co-Sign expense form and cheques with President
  • Pay approved invoices and expenditures
  • Maintain a ledger of all cheques written
  • Maintain a record of cheques deposited
  • Deposit cheques in a timely fashion
  • Submit all original expense forms, receipts, invoice, ledgers, and bank deposits to the bookkeeper in a timely fashion
  • Submit names of all members who receive loss of wages from the CSCT to the bookkeeper
CSCT Secretary

 

Appointed at a post-AGM meeting for a term of two (2) years on odd numbered years.

 

Board Meetings:
  • Attend all Board of Directors meetings
  • Record minutes from all CSCT Board meetings
  • Send draft copies within 2 weeks to the Board of Directors and anyone else who was in attendance
  • Revise minutes based on amendments submitted
  • Send email copies to all parties who attend the meeting
  • Record minutes of all email meetings & motions
  • Will be required to meet with CSCT President and/or Vice President following board meetings to review current minutes

 

AGM:
  • Attend AGM
  • Read previous AGM minutes
  • Record minutes of the AGM
  • Will be required to meet with CSCT President and/or Vice President following the AGM to review current minutes
  • Send draft copy of AGM minutes within 2 weeks to the Board of Directors
  • Send draft copy of AGM minutes to Webmaster
 
General duties:
  • Receive CSCT mail and distribute as needed
  • Keep CSCT equipment list, update as needed
  • Send hard signed copies of minutes to lawyer
  • Send final copies of minutes to Webmaster
  • Update and send to Webmaster a list of Directors and PECs
  • Liaison with Webmaster on behalf of CSCT
CSCT Education Director

 

Must be a CSCT Director and is appointed for a two (2) year term by the Board of Directors at the Post-Annual General Meeting on even numbered years

 

Board of Directors meetings

Attend all Board of Directors Meetings; as applicable

  • Submit a written Education Report 
  • Present a written Exam Committee Report, when applicable
  • Address any Education/Exam issues brought forward

 

Annual General Meeting/Special Meetings

  • Present Education Report
  • Address any Education related questions from Members attending

 

Chair CSCT Exam Committee

  • Provide agenda for meetings when required
  •  

General Duties

  • Member of the CSCT Executive
  • Correspond with Foreign Exam Candidates as required
  • Processes Foreign Exam Candidate applications
  • Respond to all correspondence in a timely fashion
  • Liaison between CSCT BOD and PECs
  • Liaison between CSCT BOD  and Exam Committee
  • Member of the CSCT Exam Committee
  • Member of the NOCP Committee
  • Member of Strategic Planning Committee
  • Member of other CSCT Committees; as needed
  • Communicate with Post-Secondary Cardiology Technology Programs; as required
  •  
CSCT Registrar
Appointed at a Post-Annual General Meeting by the Board of Directors for a term of two (2) years on odd numbered years.

 

Board of Directors Meetings:

  • Attend the October Board of Directors Meetings and any other board meetings as required
  • Review per capita with CSCT Treasurer prior to preparing registrar’s report
  • Submit a PDF registrar’s report for the February, June and October Board of Directors meetings (refer to template) to Executive Secretary 10 days prior to the meeting 

 

Annual General Meeting:

  • Provide a list of CSCT members
  • Submit a PDF registrar’s report (refer to template) to the Webmaster 1 month prior
  • Receive and validate proxies
  • Return validated proxy number back to proxy holder
  • Present a Quorum Report
  • Review per capita with CSCT Treasurer prior to preparing registrar’s report
  • Present registrar’s report at the AGM
  •  

General duties:

  • Creates new members profile in database and generate a CSCT number
  • Inform provincial registrars of their new CSCT members
  • Maintain the CSCT database registry of all members
  • Review per capita with CSCT Treasurer prior to sending yearly membership cards
  • Prepare and ensure mail out of CSCT membership cards
  • Prepare and mail CSCT Certificates
  • Provide current list of CSCT members to congress
  • Submit a registrar’s report for the Atrium newsletter
  • Submit a year end registrar’s report to the auditors 
CSCT Director - British Columbia

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Alberta

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Saskatchewan

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Manitoba

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Ontario

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - New Brunswick

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Nova Scotia

 

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

 

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT
CSCT Director - Newfoundland

Directors are nominated by their Province and vote on at the AGM.  This is a 2 year term.

CSCT Board of Directors meetings:

  • Attend all CSCT Board meetings, or send a substitute with written notice to the CSCT President 2 weeks prior to meeting.
  • Submit a written/email report of Provincial activities for all CSCT meetings.
  • To be included are the Provincial membership numbers and exam candidate numbers (use Dec 31 for Feb meeting, April 30 for June meeting and Sept 30 for Oct meeting).
  • These reports are to be distributed one week prior to meeting via email to BOD and CSCT Registrar.
  • Have read all reports prior to the Board of Director’s Meetings
  • Submit a list of all Provincial Board members after Provincial AGM meetings
  • Abide by the CSCT Policy Manual
  • Provide minute corrections to the Secretary within 2 weeks of receiving the draft version.

CSCT AGM Duties:

  • Will submit and read a written report of the Provincial activities
  • To include provincial membership numbers (highlighting successful exam candidates).

General Duties:

  • Submit a report to Provincial meetings after CSCT meetings
  • Communicate with Provincial Education Coordinator
  • Assist and volunteer for committees with CSCT